HIPAA Rule #1

All Health Care Professionals who electronically transmit protected health information (ePHI) are required to have written policies and procedures to implement reasonable and appropriate security measures.

Easily comply with Rule #1 in less than 1 hour with TheraPolicy. Efficiently stay compliant by fulfilling ongoing and mandatory policy reviews, risk assessments, and workforce training with our Compliance Manager. With the revenue from only a few appointments, you can put these pesky worries to rest and tame the BEAST!

Attorneys report that now virtually every health care provider is a covered entity under HIPAA, exposing themselves to penalties for breaching privacy practices; In audits, the most common reasons DHHS penalizes professionals for non-compliance are:

• Failure to follow HIPAA Rule #1
• Failure to perform risk analysis
• Failure to regularly update risk analysis
• Failure to routinely train workforce members about HIPAA

Avoid cumbersome and costly penalties with our convenient and affordable services. If you are a member of a professional organization, consider contributing back to your field through our Professional Organization Participation opportunity.

With TheraPolicy’s Cloud-based Policy and Procedure Manual, you can:

• Comply with Rule #1 in less than 1 hour
• Customize a Policy and Procedure Manual specific to your practice
• Access a simple Web-based interface without having to download any software onto your computer
• Edit older versions of your Manual or develop new ones through the online manager
• Automatically save changes to your Manual and maintain all your customizations for future versions

Up-to-date versions and materials to maintain Compliance

• Therapolicy is continually maintained to reflect the most recent laws
• Regular updates ensure that TheraPolicy stays ahead of changing requirements

Resources & Email Reminders through the Compliance Manager

• Templates & Forms
• Storage & Retrieval
• Links & Resources
• Reminder Notifications
• Training Modules
• Much more…

Maintain Compliance with Up-to-date Information & Materials

• Continually inform you of the most recent changes to health care laws
• Links to helpful and relevant information online
• Resources to outside materials that help you stay compliant and in-the-know
• Ability to save your own links

Templates & Forms to Keep Your Practice Compliant

• Newly required Privacy Notices
• Newly required Business Associate Agreements
• Risk Analysis & Management
• Business Associate Agreements & Workforce Agreements to completely cover confidentiality and privacy
• Policies to keep your practice safe and secure (e.g. Breach Notification, Sanctions, etc.)
• Logs to maintain records of activities and have protection in case of an audit

Secure Cloud-based Storage & Retrieval

• Encrypted transmission of information via a 256-bit SSL connection
• Downloadable copies of all your TheraPolicy versions
• Ability to upload and store your own customized templates & forms
• Access from anywhere you have an internet connection

Messaging

• Encrypted transmission of information via a 256-bit SSL connection
• All data is stored on our secure servers and never transmitted to any external servers
• Only accessible by authenticated users in your organization that you define, such as external billing services (Group Subscription required)
• Email style interface with ability to add attachments, send to multiple recipients, and archive messages
• Messages will be saved according to HIPAA standards to protect data and authenticity
• Ability to receive notifications that there is a new message in your inbox

Time-Stamped Activity Log

• A secure and permanent way to log activity events for your practice that are time-stamped for audit protection
• Automatic entries with certain services in our system
• Ability to manually create entries for any event you deem necessary to document
• Ability to view log online or print at any time

Training Modules

• Monthly training to help you keep up to speed with ever-changing rules
• Topics include HIPAA, Omnibus, Medicare, and other government regulations
• Easily enables you, your staff, and your practice to keep up with another area of compliance

Email Reminders for Timely Adherence

• Sign up for email reminder notifications for deadlines, meetings, and other compliance-based events
• Specify the frequency and duration that meet your practice’s needs